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Use casesBuild vs. buy

One place to ask about spend. Whatever your job is.

✓Answers the spend questions every team has
✓Alerts the right owner directly
✓Takes the next step in Slack or Microsoft Teams
01 · Use cases

Stay ahead of event spend without tracking every PO yourself.

  • How much is left on my events POs?
  • Has the venue invoice been paid?
  • What did we pay this vendor last time?
  • Which contracts or invoices need attention before my next event?
In Slack or Teams
You
How much is left on my events POs?
Partner Element APP
3 open POs, $41,200 left of $120,000
Venue$18,000
AV$15,700
Catering$7,500
ERP
Heads-up
An AV invoice is waiting on your approval and payment is due in 3 days.
Approve invoice →
Illustrative example · sample data

Every office vendor, contract and invoice in one thread.

  • When does the janitorial contract in Denver renew?
  • Which facilities POs are about to run out?
  • Is the HVAC repair covered by the service contract?
  • What are we paying per month across coffee vendors?
In Slack or Teams
You
When does the janitorial contract in Denver renew?
Partner Element APP
Auto-renews February 1, 2027. Notice is due December 3, 2026, under the 60-day notice clause. Current rate: $4,200 per month. Owner: you.
Contracts
Heads-up
Review the renewal before the December 3 notice deadline.
Start renewal review →
Illustrative example · sample data

Walk into every renewal knowing spend and terms.

  • Which SaaS renewals are coming up in the next 90 days?
  • What’s our total spend with Atlassian this year?
  • Who owns the Figma contract?
  • Do we have a signed DPA with this vendor?
In Slack or Teams
You
Which SaaS renewals are coming up in the next 90 days?
Partner Element APP
7 renewals in the next 90 days. 3 are in the next 30.
ContractsEmployee directory
Heads-up
One of next month’s contracts needs a new owner. The current owner is inactive.
Find a new owner →
Illustrative example · sample data

Fewer “where’s my PO?” pings. More time negotiating.

  • Show the request, contract, and PO for the Austin venue purchase.
  • Which requests have been stuck in approval for over 5 days?
  • Show POs over $50K with no contract attached.
  • What did we pay this vendor under the last agreement?
In Slack or Teams
You
Show the request, contract, and PO for the Austin venue purchase.
Partner Element APP
Purchase request: ApprovedView request →
Contract: SignedView contract →
PO: Open · $60,000 total · $20,000 remainingView PO →
ProcurementContractsERP
Heads-up
The PO has $20,000 remaining and its service period ends in 30 days.
Set a reminder →
Illustrative example · sample data

Answers before close, not during it.

  • Reconcile the attached vendor statement.
  • Has invoice INV-8812 been paid, and when?
  • What are the payment terms for this vendor?
  • Which invoices have been awaiting approval for more than 3 business days?
  • Which open POs have no invoice recorded this month?
In Slack or Teams
You
Reconcile the attached vendor statement.
statement-demo.csv
Partner Element APP
Reconciled 10 invoices. Payment statuses and discrepancies are in the report.
reconciliation-report.csv
ERP
Illustrative example · sample data

The real spend picture, without waiting on a report.

  • Which of these 20 POs have no invoice recorded for Q3?
  • How much remains on open POs by cost center?
  • Which large POs are past service end with money remaining?
  • What did we pay this vendor last quarter?
In Slack or Teams
You
Which of these 20 POs have no invoice recorded for Q3?
po-list.csv
Partner Element APP
20 POs checked. 4 have no invoice recorded for Q3:
PO-DEMO-401, PO-DEMO-402, PO-DEMO-403, and PO-DEMO-404.
Download list
ERP
Illustrative example · sample data
02 · For every role

Same numbers for everyone. Answers shaped to your job.

Access that follows the work

Contract owners can see billing. Invoice approvers can see contract terms. If your access is partial, we say so and let you request more in Slack or Teams.

Shaped to your job

The same question gets a different focus: balances, payment status, contract terms, accounting detail, or spend across teams.

From answers to automations

When an action follows from your question, we put it in the answer: approve, request, change, or close. We turn recurring questions into automations so you don’t have to keep asking.

Business teams get their own answers. Finance spends less time following up before close.
Employees need fewer separate ERP and contract-tool licenses.

03 · What it looks like

Only what needs you. The rest can wait.

One message in Slack or Teams, with the details and actions to move things forward.

In Slack or Teams
Partner Element APP
Your AV vendor invoice is waiting on your approval
$9,800 · due Friday
Approve invoice →
The Austin venue request has been with Legal for nine days
Owner: Jordan Lee · nudged today
View request →
PO-DEMO-104 is ready for closure
$15,700 open · owner confirmed no further invoices expected
Close PO →
14 other monitored requests and POs have no flagged exceptions.
Illustrative example · sample data
04 · In practice
Director of Workplace Operations, public technology company (~4,000 employees)
I’d call it our procurement executive assistant. It’s a one-stop shop for invoices, payment terms and contracts.
10×Faster PO checks~10 min → ~1 min
15×Faster renewal lookups~30 min → ~2 min

Book your personalized demo

We’ll tailor it to your spend stack and biggest headaches.

2026 PartnerElement Inc.
Contact us: support@partnerelement.com
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